In sharepoint, when considering minor versions of documents e.g. 1.1, 1.2, 1.3, …1.99, …1.x is there a limit on the number of minor versions in sharepoint 2013? if so, the limit is _____?

Is there a way you can publish major version for all the documents in a document library in one go? I have tried switching the Versioning Settings from "Create major and minor (draft) versions" to "Create major versions" and back but that didn't automatically publish a version for the documents. Edit: Ok, I found out that you could do it using SharePoint Designer by opening the library -> select all files -> check out -> check in as major version. Actually, you don't need SharePoint Designer in order to achieve this. Instead you can use " Content and Structure" which is built into the SharePoint UI itself. "Content and Structure" is availabe on the Site Settings page after you have turned on the Site Collection scoped feature "SharePoint Server Publishing Infrastructure" (this is the name in SharePoint 2010).

Note This is an open-source article with the community providing support for it. For official Microsoft content, see Basic Idea Document collaboration, co-authoring, and List updates with human beings is much better with Versioning enabled. People make mistakes, and Versioning provides the safety net. Emotionally, it reinforces the idea that SharePoint is a good place to store your work product. SharePoint Lists items (data) and Library documents (files) have the ability to store, track, and restore the previous state of the item or document to how it was before a user changed it. Versioning creates a historical record of all changes, with the date/time and indication of the user who made the change, on a per-file/list item basis. The end user can view, delete, and restore a version if they have the correct permissions in the library or list. To do this… I need this permission… View version history Full Control, Contribute, Read Restore a previous version Full Control, Contribute Delete a version Full Control, Contribute Un-publish a version Full Control, Contribute Recover deleted a deleted version Full control and/or Contribute Enabling Versioning In SharePoint Online or On-Premises, versioning is enabled in the List Settings or Library Settings screens by clicking on the 'Versioning settings' link. An interface is provided to let you control how many versions you'd like to retain. The user must have the Manage Lists permission capability to enable versioning. Disabling ...

In about 50 doc libs (with drawings)we had versioning (minor and major) ON. Since this whole site becomes quit big (25 GB), I wanted to run a test on our testenvironment to set off all the versioning and check the size of the site afterwards. NowI turned off versioning in all doc libs, but nothing happens on the size of the site. So I notice that sharepoint 'keeps' all the versions, even if they're now not visible for the end-user. How can I get rid of the old versions, without 'deleting' them one by one? (You might have to turn versioning on again for this to work). Go to each doc lib in turn and change the number of versions allowed to (say) one. This will (I have read elsewhere) remove all the versions beyond the one it keeps. FAQ sites: (SP 2010) Complete Book Lists (incl. foreign language) on each site. HI there. You may do as Mike Walsh suggested. However, setting a keep version of 1 (which is the lowest) will actually keep the current version and the version before it. Also, the actual removal will not take place until the next publishing action. On Codeplex, I have a Hope this helps. Regards, Magnus My blog: Hi Mike, It didn't work for me, I have followed below steps 1-From versioning settings of A Document Lib I have limit the version to 1 and ideally it should remove all versions leaving 2 copy of each file but if I am uploading a new file it's ok (new versioning works) but not for files that already uploaded in this document Lib (all previous version are already...

I have a document library inside our sharepoint online classic team site, which have minor/major versions enabled and the limit for the number of major version = 100. while the " Keep drafts for the following number of major versions:" is being unchecked, as follow:- Currently in our case we can have minor versions and publish them as major versions. where i think that the maximum number of major versions we can have will be 100. but i am not sure what will be the effect of leaving the" Keep drafts for the following number of major versions:" unchecked ?? As when we enable/check the " Create major and minor (draft) versions" checkbox, the" Keep drafts for the following number of major versions:" checkbox will be enabled, but we can save the settings while leaving it unchecked (as shown in the above screenshot)... One is for checked in versions. The other is for check out versions as in each edit / save while not being checked in. The only versioning that will happen is when you check a document in. Now while editing / saving drafts. Thanks for the reply. now i do not think those settings are only used for check-in/check-out, as in our case we do not use check-in/check-out but the documents will have major and minor versions... also my main question is :- what will happen if we leave the "Keep drafts for the following number of major versions:" unchecked ?? If it’s unchecked it will be set to 511 which is the default max. I think the 511 refer to the max number of minor ver...

You can see the version history of a modern page or news post and compare versions in SharePoint, including comparing changes visually on the page. You can see when a page was changed and who changed it. You can also see when properties (information about the file) were changed. If you need to, you can restore a previous version or delete a previous version. Note: Some functionality is introduced gradually to organizations that have opted in to the View version history • Go to the page or news post that you want to see a version history for. • At the top of the page, select Page details and then at the bottom of the Page details panel, select Version history. • The Version history pane will display, and you'll see a list of published and saved draft versions. Note: Published versions are considered "major versions" and version numbers always end in a 0 (for example, the first major version would be v1.0) . Saved drafts are considered "minor versions" and end in the number of the draft saved after the last major version (for example, v1.1). A page or news post must be manually saved as a draft (not autosaved) to count as a minor version. • To compare changes between a version and its previous version, select the version you want to compare. You'll see a list of changes made between that version and the previous version. To compare changes in non-sequential versions, select a version you want to compare. Then, next to the version you want to compare it to, select the ellipse...

I have a document library inside our sharepoint online classic team site, which have minor/major versions enabled and the limit for the number of major version = 100. while the " Keep drafts for the following number of major versions:" is being unchecked, as follow:- Currently in our case we can have minor versions and publish them as major versions. where i think that the maximum number of major versions we can have will be 100. but i am not sure what will be the effect of leaving the" Keep drafts for the following number of major versions:" unchecked ?? As when we enable/check the " Create major and minor (draft) versions" checkbox, the" Keep drafts for the following number of major versions:" checkbox will be enabled, but we can save the settings while leaving it unchecked (as shown in the above screenshot)... One is for checked in versions. The other is for check out versions as in each edit / save while not being checked in. The only versioning that will happen is when you check a document in. Now while editing / saving drafts. Thanks for the reply. now i do not think those settings are only used for check-in/check-out, as in our case we do not use check-in/check-out but the documents will have major and minor versions... also my main question is :- what will happen if we leave the "Keep drafts for the following number of major versions:" unchecked ?? If it’s unchecked it will be set to 511 which is the default max. I think the 511 refer to the max number of minor ver...

Note This is an open-source article with the community providing support for it. For official Microsoft content, see Basic Idea Document collaboration, co-authoring, and List updates with human beings is much better with Versioning enabled. People make mistakes, and Versioning provides the safety net. Emotionally, it reinforces the idea that SharePoint is a good place to store your work product. SharePoint Lists items (data) and Library documents (files) have the ability to store, track, and restore the previous state of the item or document to how it was before a user changed it. Versioning creates a historical record of all changes, with the date/time and indication of the user who made the change, on a per-file/list item basis. The end user can view, delete, and restore a version if they have the correct permissions in the library or list. To do this… I need this permission… View version history Full Control, Contribute, Read Restore a previous version Full Control, Contribute Delete a version Full Control, Contribute Un-publish a version Full Control, Contribute Recover deleted a deleted version Full control and/or Contribute Enabling Versioning In SharePoint Online or On-Premises, versioning is enabled in the List Settings or Library Settings screens by clicking on the 'Versioning settings' link. An interface is provided to let you control how many versions you'd like to retain. The user must have the Manage Lists permission capability to enable versioning. Disabling ...

In about 50 doc libs (with drawings)we had versioning (minor and major) ON. Since this whole site becomes quit big (25 GB), I wanted to run a test on our testenvironment to set off all the versioning and check the size of the site afterwards. NowI turned off versioning in all doc libs, but nothing happens on the size of the site. So I notice that sharepoint 'keeps' all the versions, even if they're now not visible for the end-user. How can I get rid of the old versions, without 'deleting' them one by one? (You might have to turn versioning on again for this to work). Go to each doc lib in turn and change the number of versions allowed to (say) one. This will (I have read elsewhere) remove all the versions beyond the one it keeps. FAQ sites: (SP 2010) Complete Book Lists (incl. foreign language) on each site. HI there. You may do as Mike Walsh suggested. However, setting a keep version of 1 (which is the lowest) will actually keep the current version and the version before it. Also, the actual removal will not take place until the next publishing action. On Codeplex, I have a Hope this helps. Regards, Magnus My blog: Hi Mike, It didn't work for me, I have followed below steps 1-From versioning settings of A Document Lib I have limit the version to 1 and ideally it should remove all versions leaving 2 copy of each file but if I am uploading a new file it's ok (new versioning works) but not for files that already uploaded in this document Lib (all previous version are already...

I have a document library with major and minor versioning enabled. Within this library we have documents that most people in the business need to see both minor and major versions, although only certain people can edit them. What I am trying to do is have it so that there is a view which shows only the major versions of the documents, even if there is a minor version in existence and another view which shows all the minor (draft) versions of the documents. Essentially having a draft library view and a published library view. Is this possible? I am using SP2013 Thanks Sean It is possible to do this however you will need a workflow to run behind the scenes to create a sneaky URL with some specific elements in it to show the latest Published version of any document - i.e. the Major release. Basically the way SharePoint manages previous version of documents is in using a set of hidden folders of all the previous versions. The first Published version of any document gets set up as this:- _vti_history/512/library-name/file-name as you can see there is an extra bit in the ( /_vti_history/512/ ) which is used to denote the first published version. So if you need to access version 1.0 put that extra bit in the URL BEFORE the library name, then paste it in a browser and see what happens. If you wnat version 2.0 of a document, you'll need to change the '512' in 1024. Version 3.0 becomes 1536, v4.0 uses 2048 and so on. Thus if you create a workflow on your document, you can build a st...

In today’s market, SharePoint is one of the best content management systems by Microsoft. It has been widely used across the globe, and in the USA most of the big pharmaceutical companies use SharePoint to maintain their content. Every three years Microsoft releases a newer version of SharePoint (on-premise). The current SharePoint on-premise version is SharePoint 2019. I will summarize the various versions of SharePoint from its invention to date ( 2020) with the new and improved features in SharePoint Server as well as in SharePoint Online – Office 365 over the previous version or year. • SharePoint Online – Office 365 • General availability of Communication Compliance • Adding Campaign Views to Office 365 ATP • Outlook for iOS: S/MIME automated certificate delivery • Advanced eDiscovery dashboard • Microsoft Teams – App catalog • SharePoint Online – Office 365: • Risky IP for Active Directory Federation Services (ADFS) extranet lockout protection. • Azure Information Protection analytics (preview). • SharePoint sites: updated “Change the look” panel. • SharePoint Admin Center Experience Updates – default to modern experience. • Mobile admin app update, including device management. • Admin center support updates, including full-page ticket history view and callback scheduling. • MyAnalytics add-in coming to more Microsoft 365 and Office 365 suites. • Signals: We’re adding visual cues about the status of a file, such as check-outs, sharing, DLP blocks, or missing metadata...