How do you get the attention of all team members to a message in a channel?

At the time of writing this, most of the world is in lockdown and isolation mode due to the coronavirus pandemic. This means a lot of people are working from home now and need to use some sort of tool to collaborate with their teams. If your company is on Microsoft Office 365, then you’re likely using Microsoft Teams. In this post you’ll learn the top 25 tips and tricks for working with Microsoft Teams. Video Tutorial Allow External Guest Users in Teams Teams is an amazing tool for collaborating on your work, but by default you can only invite internal users to a team. In a lot of situations, you’re going to need to work with others outside your organization. In order to invite an external guest, you’ll need to change an admin setting first. To enable guest users, go to the • Go to Org-wide settings. • Select Guest access. • Set the Allow guest access in Teams option to On. Scroll down and hit the Save button after making any changes to the setting. You’ll need to wait a few hours to let the updated setting propagate in your tenant and then you’ll be able to invite any external users to your teams. Use the Web App When you get invite to a team, you’ll get an email with a link to join the team. When you click the link a new browser tab will open prompting you to Open Microsoft Teams. Most people will click this instead of Cancel. If you click Cancel instead, then you’ll be able to click on the Use the web app instead button toward the bottom of the screen. This way you won’...

Use announcements and tabs in Microsoft Teams to highlight content for your whole class to see! Use an @mention in a channel’s Conversation tab or post important documents using the Files tab. You can also mark a message as important to make sure it’s not missed. Notify the whole class in a channel • Use the @ symbol (as in @team) or the team’s name in a message to send a notification to the whole class and prompt them to view your message. For example: @team or @Biology 101. • Using @General will also notify your whole class in the General channel. Tip: Select Format to expand the compose box and see more text formatting options. Post an announcement Create a customized and attention-getting announcement post with a background illustration. • Select Format to expand the compose box. • Choose Announcement as your post type. • Select Choose an illustration or Upload an image to decorate your post. You can choose from General, Class, or Activities themes. Notify the class of a new assignment When you finish creating a new assignment, your students will automatically receive a notification. A new post will also appear in the General channel. This post will display an assignment card with a due date and a link to assignment details. Check if you have @team mentions enabled in your class team • Select More options on your team's tile. • Select Manage team. • Select Settings, then select @mentions. Pin important destinations as tabs Oftentimes, in a class team there are several ...

@mention someone An @mention is like a tap on the shoulder—a way to get someone's attention in a channel conversation or a chat. • In the box where you type your message, type @, then type the first few letters of the person’s name. You can also @mention entire teams and channels. • Select the person. Repeat for as many people as you want to @mention. Each person you @mention gets a notification in their Activity feed. Check for a red circle next to Activity right now to see if someone has @mentioned you! Stay on top of things Notifications let you know when someone @mentions you, likes something you’ve posted, or replies to a thread you started. The Activity feed helps you stay on top of all your notifications. • Select Activity . • Feed shows you a summary of everything that's happened in the channels you follow. • Select Filter to show only certain types of notifications such as @mentions or reactions. • Select Feed> My Activity to see a list of everything you've been up to lately in Teams. Search for messages, people, or files Searches cover your entire organization — all the teams and channels that you're part of. • Type a phrase in the command box at the top of the app and press Enter. • Select the Messages, People, or Files tab. • Select an item in the search results to expand and learn more about it.

Hi At present it is not supported to mention everyone in group chat. As a workaround, it recommends you add these users in Teams channel or mention each person in Teams group chat. Meanwhile, we also recommend you vote for this feature in Your time, understanding and cooperation will be highly appreciated. If the response is helpful, please click " Accept Answer" and upvote it. Note: Please follow the steps in our Hi To mention the entire team, simply type For example your team is called "IT", then you would type @IT Edit: To mention everyone in a chat is currently not possible but there's a feedback request for this over at the Teams uservoice over here: ---------- If the reply was helpful please don't forget to upvote and/or accept as answer, thank you! Best regards, Leon

Note: Some of the instructions in this article reflect changes available as part of the public preview program and might undergo further updates before being released publicly. If your experience doesn’t line up with this article, switch to When you go to any channel in Teams, the first tab you'll see is Posts. Think of Posts as one big group conversation. Everyone who has access to the channel can see the messages on the Posts tab. Another key thing to know about messages in a channel is that replies to a channel message stay attached to the original message. This way, the whole thread of the conversation can be easily followed by anyone reading it. This is what's great about reading threaded conversations. • To reply to a channel message, select the little Reply link underneath the message. • To post a new conversation in the channel, select Start a new post at the top of the Posts tab. Note: The Start a new post button may be inactive (grayed out) depending on channel settings. In this case, only channel moderators may create new conversations. Replying to an existing message thread or starting a new conversation opens a compose box for you to type and format your message. Either option sends a message to everyone in a particular channel (the entire team). When you're done composing your message, select Send (if it's a reply) or Post (if it's a post). Your message is now live in the channel.

@Mentions call attention to your message. In a chat or channel conversation, type @, followed by your teammate's name or email address, and select them. They'll get a notification in their Activity feed about the conversation. Desktop To get someone's attention in a channel conversation or a chat, @mention them. Just type @ before their name and then select them from the menu that appears. Note: You can also mention someone simply by typing their name. Start by capitalizing the first letter and as you continue to type the name, a list of people will show for you to choose from. They receive a notification, which they can click to go directly into the point in the conversation where they were mentioned. To get the attention of an entire team, try one of these: • Post something in the Team's general channel. The channel name appears bold for every team member. • Type @team to message everyone on that team. • Type @channel to notify everyone who has favorited that channel. FYI, a team owner needs to enable these features. Mobile To get someone's attention in a channel conversation or a chat, @mention them. Just type @ before their name and then select them from the menu that appears. They receive a notification, which they can click to go directly into the point in the conversation where they were mentioned. To get the attention of an entire team, try one of these: • Post something in the Team's general channel. The channel name appears bold for every team member. • Type @tea...

I would like to inform our users about very urgent things (ie please disconnect from the system), and the best way to do that would be to send a chat message to all of them maybe via powershell or graph api? Is there currently a way to do that? I know I could create an ORG wide group and post in there... It sounds like that you would be sending messages to 13 teams using Company Communicator? That would be just 13 messages which I don't see as a problem. When sending individual chat messages to 50k users with Company Communicator that will be generating a lots of API traffic. Unfortunately I don't have experience with that large amount of users but I have been thinking/planning how that could be done (when need arises). Company Communicator should be able to make it, but it may take some time due to throttling. The good thing is that it does give you a short report how it goes. My advice: - do messages first to teams so they will reach out lots of users FAST (install Company Communicator to those teams so you can target them) - do a real live test with sending individual messages to all users and gain first hand experience. Use a real message but don't use a critical one. Perhaps letting users know how and from where to gain latest info If you want to see how Company Communicator works check my webinar recording - I have a section of Company Communicator and there are also demos how to do it with Power Platform: None of methods is instant and each has limits. Pushing messa...