State any four barriers to communication which are concerned with problems and obstructions in the process of encoding and decoding the message into words or impressions.

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Solution The barriers which are concerned with problems and obstructions in the process of encoding and decoding of message into words or impressions are called semantic barriers. Such barriers result in faulty translations, different interpretations, etc. Types of semantic barriers are discussed below: (i) Badly expressed message Sometimes due to inadequate vocabulary, usage of wrong words, omission of needed words, etc intended meaning may not be conveyed by a manager to his subordinates. (ii) Symbols with different meanings A word may have several meanings. Receiver has to perceive the same meaning for the word used by the sender. e.g. The word value' has different meanings in the given examples: What is the value of this equipment? I value our relationship, You should value your time. Thus, the word should be perceived in the same sense as it is used by the sender otherwise, it leads to communication problems. (iii) Technical jargon It is a common situation, faced by many in an organisation. The specialists use technical language or words, while explaining the process to persons who are not aware about these terms and may not understand their actual meaning. (i) Faulty translations Sometimes the communication is drafted in one language and translated in another language. e.g. A manager drafts an information in english and while translating, uses hindi. If he is not proficient in both languages, mistakes may creep in and lead to faulty translation in the process.

Communication is an important aspect of all our lives. Many studies in the field of communication suggest that we spend about 70-80% of our waking time in communication. We communicate even with our silence. However, as a receiver or sender of communication, we realize many times that the communication was ineffective. There are many causes of ineffective communication and these are termed as barriers to communication. Barriers to communication occur in all stages of communication – right from when the sender formulates the message to when the receiver gives feedback on the message. These barriers break down the communication process and this may sometimes result in obstacles in the efficient functioning of an organization. Therefore it is important to recognize these barriers so that they can be avoided or overcome efficiently. Let us discuss the barriers that occur at the first stage of communication. At this stage the sender formulates and encodes the message. • Indecision about content – The sender may be unsure about what message to send or how much information to communicate. This may happen when either the sender has too much or too little information on a subject. • Lack of familiarity with audience – Another barrier at this stage could be not knowing who your audience is. For effective communication it is important to know the audience well. Some of the critical information to be gathered about the audience is the age, sex, educational background, cultural backgro...

Semantic barriers: 1. Sometimes intended meaning may not be conveyed by a manager to his subordinates due to badly expressed messages which may be on account of inadequate vocabulary, usage of wrong works, omission of needed works, etc. 2. A word may have different meanings and the receiver has to perceive one such meaning for the word used by the communicator. 3. If the translator is not proficient with both the languages, mistakes may creep in causing different meanings to communication. 4. Some communications may have certain assumptions which are subject to different interpretations. 5. It is usually found that specialists use technical jargon while explaining to persons who are not specialists in the concerned field and therefore they may not understand the actual meaning of many words. 6. If there is no match between what is said and what is expressed in body movements, communications may be wrongly perceived. Categories • • (31.9k) • (8.8k) • (764k) • (248k) • (2.9k) • (5.2k) • (664) • (121k) • (72.1k) • (21.7k) • (26.9k) • (17.7k) • (1.8k) • (3.8k) • (19.6k) • (1.4k) • (14.2k) • (12.5k) • (9.3k) • (7.7k) • (3.9k) • (6.7k) • (63.8k) • (26.6k) • (23.7k) • (14.6k) • (25.7k) • (530) • (84) • (765) • (49.1k) • (63.8k) • (1.8k) • (59.3k) • (24.5k)

The communication process entails a number of steps that include coding the message by the sender, transmission of the message and decoding the message by the receiver. Decoding the message is a critical step since this is where the receiver tries to make sense of the message and act accordingly. If the receiver misunderstands the message, then the entire process of communication would have failed. If the communication is in real time or face-to-face, clearing the misunderstanding will be a simple matter, since both the sender and receiver are present. The problem arises when the communication is not happening in real time, like in the case of an e-mail. In this case there will be a lapse of time before the sender realizes that the message was either not received properly or was not interpreted properly. In either case the process of eliminating the misunderstanding will a long and tedious one, and may entail costs in the business scenario. Thus it is clear that decoding the message correctly is critical. The role of the sender is important in this, since it is the sender that needs to ensure that the message is as clear. However, the receiver should also ensure that he takes caution in interpreting the message. A number of challenges may arise in interpreting or decoding the message. These are: • Attitude of the Receiver – Of all the barriers in interpreting a message, the attitude of the receiver is the most critical and most difficult to identify as a barrier. The recei...

Barriers to Effective Communication Communicating can be more of a challenge than you think, when you realize the many things that can stand in the way of effective communication. These include filtering, selective perception, information overload, emotional disconnects, lack of source familiarity or credibility, workplace gossip, semantics, gender differences, differences in meaning between Sender and Receiver, and biased language. Let’s examine each of these barriers. Filtering As you can see, filtering prevents members of an organization from getting a complete picture of the way things are. To maximize your chances of sending and receiving effective communications, it’s helpful to deliver a Message in multiple ways and to seek information from multiple sources. In this way, the effect of any one person’s filtering the Message will be diminished. Since people tend to filter bad news more during upward communication, it is also helpful to remember that those below you in an organization may be wary of sharing bad news. One way to defuse the tendency to filter is to reward employees who clearly convey information upward, regardless of whether the news is good and bad. Here are some of the criteria that individuals may use when deciding whether to filter a Message or pass it on: • Past experience: Was the Sender rewarded for passing along news of this kind in the past, or was she criticized? • Knowledge, perception of the speaker: Has the Receiver’s direct superior made it...

Following are the personal barriers to effective communication: (a) Barriers Related to Superiors: These barriers are as follows: (i)Fear of Challenge of Authority: Everybody desires to occupy a high office in the organisation. In this hope, the officers try to conceal their weaknesses by not communicating their ideas. There is a fear in their mind that in case the reality comes to light they may have to move to the lower level. (ii)Lack of Confidence in Subordinates: Top-level superiors think that the lower-level employees are less capable and, therefore, they ignore the information or suggestions sent by them. They deliberately ignore the communication from their subordinates in order to increase their own importance. Consequently, the self-confidence of the employees is lowered. (b) Barriers Related to Subordinates: Subordinates-related barriers are the following: (i) Unwillingness to Communicate: Sometimes the subordinates do not want to send any information to their superiors. When the subordinates feel that the information is of negative nature and will adversely affect them, an effort is made to conceal that information. If it becomes imperative to send this information, it is sent in a modified or amended form. Thus, the subordinates, by not clarifying the facts, become a hindrance in communication. (ii) Lack of Proper Incentive: Lack of incentive to the subordinates creates a hindrance in communication. The lack of incentive to the subordinates is because of the f...

There are many reasons why interpersonal communications may fail. In many communications, the message (what is said) may not be received exactly the way the sender intended. It is, therefore, important that the communicator seeks feedback to check that their message is clearly understood. The skills of There are many barriers to communication and these may occur at any stage in the communication process. Barriers may lead to your message becoming distorted and you therefore risk wasting both time and/or money by causing confusion and misunderstanding. Effective communication involves overcoming these barriers and conveying a clear and concise message. Common Barriers to Effective Communication: • The use of jargon. Over-complicated, unfamiliar and/or technical terms. • Emotional barriers and taboos. Some people may find it difficult to express their emotions and some topics may be completely 'off-limits' or taboo. Taboo or difficult topics may include, but are not limited to, politics, religion, disabilities (mental and physical), sexuality and sex, racism and any opinion that may be seen as unpopular. • Lack of attention, interest, distractions, or irrelevance to the receiver. (See our page Barriers to Effective Listening for more information). • Differences in perception and viewpoint. • Physical disabilities such as hearing problems or speech difficulties. • Physical barriers to non-verbal communication. Not being able to see the non-verbal cues, gestures, posture and g...